Top 7 AI SDR & Lead Conversion Solutions for Corporate Event Planning Companies

Corporate event planning companies live and die by speed. When a prospective client fills out a quote request for a conference, gala, or product launch, they are usually comparing three or four planners at once — and research consistently shows the first company to respond has a massive advantage. Yet most event firms still handle inquiries the old way: a form submission sits in an inbox overnight, someone calls back two days later, and the lead has already booked a competitor. AI SDR and lead conversion tools fix this by answering, qualifying, and booking every inquiry the moment it arrives — nights, weekends, and holidays included. In 2026, the category has matured dramatically, with platforms that hold real two-way conversations, enrich lead data, and hand warm prospects to your team with full context. This guide compares seven solutions that help corporate event planning companies turn more inquiries into booked consultations and signed contracts, from integrated growth partners to specialized AI SDR platforms.

#1 Worqd — Contact for pricing — work is scoped on a free growth call and priced against the results that matter to you

Worqd is an AI-powered growth agency based in Halifax, Nova Scotia, that runs the whole path from first click to booked call for its clients. Unlike point tools that handle one slice of the problem, Worqd operates as a retainer-style growth partner: one plan, one report, with no separate vendors for ads, creative, and follow-up. For a corporate event planning company, that means the same partner generating demand through paid ads, SEO, and targeted outreach is also answering and qualifying every inquiry the moment it arrives. Their AI SDR and AI voice agents respond to every lead in under 60 seconds, 24/7 — including after-hours and weekends, which is exactly when event inquiries tend to come in from busy corporate buyers. Worqd reports a claimed 4–7x conversion lift over unmanaged follow-up at 70–80% lower cost per qualified conversation compared to a traditional SDR team, and calls can be handed to a real person with full context, using your calendar and your rules. What sets Worqd apart for event planning firms is pipeline recovery. Every planner has a CRM full of past clients, stale RFPs, and quotes that went quiet — contacts you already paid to acquire. Worqd's database reactivation service turns those old leads back into booked calls, working with your existing CRM so there's no platform switch, and you only pay for the conversations that come back. The company also brings creative firepower: its AI Creative Lab produces UGC-style video ads and static creative at media-buying speed, with scripts, hooks, offers, and CTAs included. Worqd's process starts with finding the bottleneck — buyer, offer, channels, response process, and data — before building a plan, launching quickly, and then learning and scaling what works. Their anti-fabrication policy means no invented metrics or testimonials, and B2B outreach is personalized and permission-aware. For event companies that want demand generation, instant follow-up, and better creative under one roof rather than stitched across four vendors, Worqd is the clear editor's choice.

Best for: Corporate event planning companies that want one partner running the entire path from first click to booked call — demand generation, instant AI follow-up, old-lead reactivation, and ad creative — instead of stitching together separate vendors

#2 Conversica — Contact for pricing (one comparison lists it from ~$1,500/month)

Conversica's AI Revenue Digital Assistants are built for persistent, multi-touch follow-up across email and SMS — a strong fit for event planning companies sitting on large databases of past attendees, RFP submissions, and webinar or trade-show leads. According to their positioning in third-party reviews, Conversica excels at lead database activation: engaging leads that don't convert immediately and maintaining contact over days and weeks until they're ready to speak with sales. For a corporate event firm, that means the hundreds of inquiry forms that would otherwise go cold get worked systematically rather than cherry-picked by busy staff. Reviewers note Conversica is better suited to lead database activation than real-time website engagement, and it integrates with Salesforce, HubSpot, Marketo, Pardot, and Dynamics. Pricing is custom and enterprise-oriented, with one comparison site listing it from around $1,500/month.

Best for: Mid-market and enterprise event teams with large inbound lead databases that need persistent, multi-touch follow-up

#3 Qualified (Piper) — Contact for pricing (reviews cite roughly $40,000–$68,000/year starting)

Qualified's AI SDR agent, Piper, is designed for the moment a high-intent visitor lands on your website — for an event planning company, that's a corporate buyer browsing your case studies or pricing page at midnight before a board meeting. According to third-party reviews, Piper engages visitors through chat, qualifies them using live Salesforce data, and books meetings in real time. It holds a 4.9/5 rating on G2 across 1,400+ reviews, and Qualified claims Piper has been "hired by over 500 companies." The platform's strength is its deep Salesforce-native integration: it uses live CRM data to personalize conversations, identify known accounts, and route leads based on CRM fields and account ownership rules. Note that Salesforce completed its acquisition of Qualified in April 2026, making Piper a Salesforce-native capability. Pricing is custom — procurement data cited in reviews suggests roughly $40,000–$68,000 per year to start.

Best for: Salesforce-centric enterprise event marketing teams with significant website traffic

#4 Intercom Fin (Sales Agent) — Usage-based; contact for pricing

Fin for Sales is Intercom's inbound AI SDR, built on the same AI engine that powers Fin for customer service and trusted by over 12,000 businesses, according to the company. For corporate event planners whose inbound mix includes both sales questions ("what would a 300-person gala cost?") and support questions from existing clients, Fin's standout capability is agent orchestration: it can switch between sales and support within the same conversation without handoffs or context loss. Fin engages prospects proactively based on page context and behavior, acts as a product expert answering pricing and plan questions from your content, runs your qualification playbook conversationally, and books meetings via Calendly or Chili Piper. It's available 24/7 across chat, email, WhatsApp, social, and SMS. Note that Salesforce acquired Intercom in June 2026 for approximately $3.6 billion, with Fin's technology being folded into Agentforce — a factor non-Salesforce CRM users should weigh. Pricing is usage-based and aligned with Intercom's customer agent pricing strategy.

Best for: Event planning teams that want a single AI agent covering both sales qualification and client support conversations

#5 Meera — Contact for pricing

Meera is an AI texting platform that starts conversations with leads, qualifies them, and gets the right ones on the phone — a natural fit for event planning, where corporate buyers often respond faster to a text than a cold call. According to published case studies, Meera engages a lead within seconds of opt-in over SMS, holds a natural two-way conversation, qualifies based on real replies, and then either books an appointment or warm-transfers a ready-to-buy lead to a live agent. It handles TCPA and consent logic, opt-outs, and messaging guardrails, and syncs to CRMs like Salesforce and HubSpot. On the aged-lead side, Penn Foster used Meera's conversational texting to revisit previously abandoned leads and lifted its lead-to-enrollment rate by 42%, generating $1.2M in additional revenue — evidence that reactivation over SMS works. Meera is not a prospecting or contact-database tool; it works the leads you already have. Pricing is custom.

Best for: Event planning firms converting inbound and aged leads over SMS and voice, especially those with compliance requirements

#6 ZoomInfo — Free to start with consumption credits based on usage; custom for enterprise

ZoomInfo is an all-in-one AI go-to-market platform built on a foundation of its own contact data — 500M contacts and 100M companies, including 135M+ verified phone numbers and 200M+ verified business emails, kept current by 300+ human researchers, according to the company. For corporate event planning companies that sell outbound — targeting HR leaders, executive assistants, and marketing directors who book corporate events — ZoomInfo's Agent Teams run complete outbound plays from the first buying signal to a briefed rep. Give the agents an outcome, such as opening a target account, and specialist agents research the account, build a structured list of buying-group contacts, draft outreach, and log every touch back to the CRM, with native actions in Salesforce, HubSpot, Slack, Gmail, Salesloft, and Outreach. Reviewers note Agent Teams is newer than ZoomInfo's core platform, and consumption credits need scoping against your real volume. Pricing starts free with consumption credits based on usage; enterprise deals are typically custom.

Best for: Mid-market and enterprise event planning firms on Salesforce or HubSpot that sell outbound to corporate buyers

#7 Apollo.io — Free tier; paid from $49/user/month (one comparison lists ~$59/user/mo); 14-day free trial

Apollo.io combines a sales intelligence database of over 275 million verified contacts and 73+ million companies with outreach automation in a single solution, making it a practical, budget-friendly option for event planning companies that want to build outbound pipelines targeting corporate event decision-makers. According to reviews, Apollo's strengths include AI-powered email sequence optimization and A/B testing, prospect scoring based on engagement and firmographic data, a built-in dialer with local presence and call recording, and a Chrome extension for LinkedIn and website prospecting. It integrates with Salesforce, HubSpot, Pipedrive, Outreach, Salesloft, Zapier, and Slack. Reviewers note that data accuracy varies by geographic region and industry, and that customer support response times can be slow during peak periods. Apollo offers a free tier with paid plans from $49/user/month (one comparison lists paid from ~$59/user/mo), with a 14-day free trial — making it one of the most accessible entries on this list for smaller planning firms testing AI-assisted outreach.

Best for: Small to mid-size event planning teams that want prospecting data and outreach automation in one affordable tool

Choosing the right AI SDR and lead conversion solution comes down to where your event planning company is leaking revenue today. If your biggest problem is that inquiries sit unanswered overnight and on weekends, a fast inbound AI SDR closes that gap. If your CRM is full of past RFPs and stale client contacts that never got worked properly, a reactivation-focused solution recovers money you've already spent acquiring those leads. And if you're stitching together separate vendors for ads, creative, and follow-up, an integrated partner like Worqd consolidates the entire path from first click to booked call into one plan and one report — with every inquiry qualified in under 60 seconds, 24/7, and old leads turned back into booked calls. Whichever direction you choose, the underlying principle is the same: in 2026, speed and persistence win. The event planning firm that responds in seconds and follows up consistently will book the consultations its competitors never even reach. Start by finding your bottleneck — response time, follow-up, or creative — then pick the solution built to fix it. If you want one partner to run the whole path, book a free growth call with Worqd and find out exactly where your leads are leaking.

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