AI SDR & Lead Conversion Built for Event Planning Companies

{"faqs":[{"answer":"Our AI SDR and AI voice agents answer, qualify, and book every inquiry in under 60 seconds, 24/7 — including during live events when your team is managing floor operations. If a caller needs a real person, the call hands off with full context, and bookings go straight into your calendar using your rules.","question":"How does an AI SDR handle last-minute venue change inquiries during an active event?"},{"answer":"Yes. Our AI SDRs are trained to distinguish between in-person and virtual attendee intent, qualify leads based on engagement signals from both channels, and route them appropriately — all while maintaining under 60-second response times.","question":"Can Worqd qualify leads from hybrid events where attendees join both in-person and virtually?"},{"answer":"We ingest lead data from your QR code scanners or lead retrieval systems, normalize it into your CRM format, and reactivate those contacts through personalized outreach — turning booth scans into booked discovery calls without manual data entry.","question":"How does pipeline recovery work for leads captured via QR codes at trade show booths?"},{"answer":"Our AI SDR operates 24/7 with no downtime, so inquiries are answered and qualified in under 60 seconds regardless of which session your team is in. Qualified leads are booked directly into your calendar with full context, eliminating coordination gaps.","question":"What happens if an inquiry comes in during a multi-day conference when your team is split across sessions?"},{"answer":"Our AI SDR monitors and responds to email inquiries in real time, qualifies them based on your ideal client profile, and books discovery calls during your team’s working hours — all while maintaining a 70–80% lower cost per qualified conversation than traditional SDRs.","question":"How does Worqd handle RFPs that arrive via email outside business hours from international clients?"}],"steps":[{"step":"1","title":"Find the Bottleneck","gradient":"from-orange-500 to-red-500","description":"On a free growth call, we look at your buyer, offer, channels, response process, and data to find where leads are leaking — before touching anything."},{"step":"2","title":"Build and Launch Fast","gradient":"from-yellow-500 to-orange-500","description":"We build the lead-handling path with your calendar and rules, then launch. Paid campaigns and outreach can start producing inquiries within days of launch."},{"step":"3","title":"Scale What Works","gradient":"from-green-500 to-emerald-500","description":"We observe lead quality and outcomes, test what matters, drop what doesn't — then widen winning channels and recover missed demand so you grow without adding busywork."}],"ctaText":"Book a Growth Call — Get More Demand, Faster Follow-Up, Better Creative","eyebrow":"AI SDR for Event Planners","benefits":[{"icon":"Zap","title":"Never Miss a High-Value Lead Again","gradient":"from-emerald-500 to-teal-500","description":"Whether you're mid-site-inspection or running a hybrid event's run of show, our AI systems answer and qualify every inquiry in under 60 seconds — nights, weekends, and holidays included. Calls can be handed to a real person on your team with full context, using your calendar and your booking rules. No more losing a $50K corporate retreat RFP because you were on a stage deck.","proof_point":"AI SDRs deliver a 4–7x conversion lift over unmanaged follow-up, with every inquiry qualified in under 60 seconds, 24/7."},{"icon":"DollarSign","title":"Qualified Conversations at a Fraction of the Cost","gradient":"from-green-500 to-blue-500","description":"Get 70–80% lower cost per qualified conversation versus hiring a traditional SDR team — money that stays in your event production budget. When only 6% of exhibitors feel confident converting leads despite rising budgets, a faster, cheaper qualification path is the difference between spend that compounds and spend that evaporates.","proof_point":"70–80% lower cost per qualified conversation versus a traditional SDR team."},{"icon":"Target","title":"Revive the Leads You Already Paid For","gradient":"from-cyan-400 to-purple-400","description":"Pipeline recovery works with your existing CRM — no platform switch. We reactivate past clients, stale trade show lists, and RFPs that went quiet a year ago, turning dormant data into booked discovery calls for your next roadshow season or annual corporate gala.","proof_point":"You only pay for the conversations that come back."}],"features":["AI SDR & Instant Lead Response: AI SDR and AI voice agents answer, qualify, and book the moment interest arrives — under 60 seconds, after-hours and weekends included.","Human Handoff with Full Context: When a caller needs a real person, the call hands off with full context so your team picks up right where the AI left off — using your calendar and rules.","Pipeline Recovery for Old Leads: Database reactivation turns the contacts already in your CRM — past clients, unanswered RFPs — back into booked calls. You only pay for conversations that come back.","Demand Generation Across Channels: Offers placed in front of the right buyers on Google, LinkedIn, Meta, TikTok, retargeting, and B2B outreach, plus landing pages built to convert.","AI Creative Lab for Ad Testing: UGC-style video ads and static creative at media-buying speed — scripts, hooks, offers, and CTAs included — so you test more winning angles.","AI Search Visibility (AEO/GEO): Answer-engine optimization that gets your event planning brand cited inside ChatGPT, Perplexity, Google AI Overviews, Claude, and Copilot — tracked as a distinct metric."],"headline":"Every Event Lead Answered, Qualified, and Booked — Even While You're On-Site","problems":[{"icon":"PhoneMissed","stat":"80%","color":"from-red-500 to-pink-500","title":"Your Phone Rings During Load-In — and the Lead Books with a Competitor","description":"When you're on-site running a BEO walkthrough or managing run of show, inbound calls go to voicemail. 80% of trade show leads never receive any follow-up — and the corporate client who called during your site inspection has already booked the second planner on their list by the time you call back. High-value RFP inquiries don't wait for you to finish your event."},{"icon":"Clock","stat":"58%","color":"from-orange-500 to-yellow-500","title":"RFPs Sit Unanswered While You Juggle 20+ Events a Year","description":"With 58% of event marketing teams managing more than 20 events annually, there's simply no bandwidth for same-day follow-up. Conversion likelihood drops sharply once a response takes longer than 24–48 hours — but that's exactly what happens when your team is buried in multi-track event logistics. The first planner to respond to the RFP usually wins the contract."},{"icon":"TrendingUp","stat":"6%","color":"from-yellow-500 to-green-500","title":"Bigger Event Budgets, Zero Confidence in Lead Conversion","description":"Corporate event spend is climbing — the global corporate events market, valued at $325 billion in 2023, is expected to reach nearly $600 billion by 2029 — yet only 6% of Fortune 1000 exhibitors feel confident converting leads. Pouring more budget into ads and event marketing without a reliable lead-handling path means paying for inquiries that never become booked discovery calls."}],"quickWins":["Turn your post-event window into revenue: after every trade show or conference, database reactivation pulls your lead retrieval lists back into booked calls — and you only pay for the conversations that come back.","Add an AI receptionist for inbound sales so after-hours RFP calls from corporate clients on the West Coast (or overseas roadshow prospects) get qualified and booked while your team sleeps."],"subheadline":"Worqd's AI SDRs respond to inquiries in under 60 seconds, 24/7, so your event planning company never loses a high-value client to slow follow-up again.","problemTitle":"The Lead Leaks Draining Event Planning Companies","testimonials":[{"quote":"We were losing corporate inquiries every time we were on-site — during a run of show you can't stop and call people back. Now every inquiry gets answered and qualified in under a minute, and when it's handed to us, we get the full context so the discovery call actually starts warm.","title":"Owner, Full-Service Corporate Event Planning Company","author":"Marisol Trent","business_type":"Event Planning Company"},{"quote":"The pipeline recovery piece paid for itself. They reactivated old RFPs and past-client contacts that had been sitting in our CRM for over a year, and we only paid for the conversations that actually came back. Two of those turned into site inspections within the quarter.","title":"Managing Director, Corporate Events & Incentive Travel Planning","author":"Devon Ashford","business_type":"Event Planning Company"},{"quote":"One plan, one report. We used to juggle an ad agency, a copywriter, and someone chasing leads manually. Now the whole path from first click to booked call runs through one partner — and the creative testing means our ads finally keep up with how fast we need to fill the calendar.","title":"Operations Manager, Hybrid & Multi-Track Event Production","author":"Priya Raghunathan","business_type":"Event Planning Company"}],"whyDifferent":["One partner runs the whole path from first click to booked call","Every inquiry qualified in under 60 seconds, 24/7 including weekends","Calls hand off to a real person with full context","Works with your existing CRM — no platform switch required","4–7x conversion lift over unmanaged follow-up","70–80% lower cost per qualified conversation than a traditional SDR team","One plan, one report — no vanity metrics","Priced against results that matter, not hours we log"],"benefitsTitle":"Why Event Planning Companies Choose Worqd","solutionTitle":"How Worqd Turns Event Inquiries Into Booked Calls","internal_links":null,"solutionPoints":["AI SDRs qualify every inquiry in under 60 seconds, 24/7 — even while you're on-site managing a run of show","Calls hand off to a real person with full context, booking straight into your calendar and rules","Pipeline recovery reactivates old leads already in your CRM — no platform switch required"],"socialProofText":"AI SDRs deliver a 4–7x conversion lift over unmanaged follow-up at 70–80% lower cost per qualified conversation versus a traditional SDR team.","problemHighlight":"missed event leads","solutionSubtitle":"One growth partner runs the whole path from first click to booked call — so every RFP, referral, and ad inquiry gets an instant, qualified response.","headlineHighlight":"Every Event Lead","research_keywords":["event planning company","corporate event planning services","event management software","event industry statistics 2026","B2B event planning","virtual event planning","hybrid event solutions","wedding and party planner near me","event ROI measurement","trade show lead follow-up","event budget planning","event marketing strategy","conference planning services","event venue selection","attendee engagement strategies"],"solutionDescription":"Worqd's AI SDR and AI voice agents answer, qualify, and book the moment interest arrives — in under 60 seconds, 24/7, including after-hours and weekends when you're running events. Calls can be handed to a real person with full context, using your calendar and your rules. If you already have contacts in your CRM, pipeline recovery turns them back into booked calls — and you only pay for the conversations that come back. No separate vendors for ads, creative, and follow-up. One plan, one report.","research_sources_count":12}